The following is a checklist for purchase orders:

1. Name, address, phone and fax of vendor
2. Name of salesperson, phone number (makes it easy if included on their invoice to match with company purchase order).
3. Description of item (internal part number, vendor part number).
4. Price of item
5. Units (each, feet, tons (specify US or British), lots
6. Taxes if applicable (local, state, federal )
7. Freight terms (FOB Destination, FOB Origin Point),
8. Payment terms (Net 30, Net 7, Due Upon Receipt, COD, 2%10,Net30)
9. Due date for receipt of goods or services
10. Payment terms if due in installments (10% down, 20% at 50% completion, balance due upon completion date)
11. Warranties provided (attachments)
12. Cancellation period if applicable
13. Return policy noted from vendor
14. Refer to "AS IS" if buyer is taking the risk.
15. Services (Describe the service provided, what is NOT included)
16. Include provision that states (if applicable) that buyer will only pay amount on purchase order regardless of invoiced amountAny additional charges must be accompanied by an approved change order to this purchase order.
17. Include specific industry language referring to the specifications of the goods purchased (ASTM codes, etc.)